Know what's on the van before you're on the job.
For electricians, plumbers, joiners and small building firms with a workshop, a few vans and a crew who share the expensive tools. Consumables counted where you work, so the van and the shelf tell the same story.
| Item | Location | Qty | Status |
|---|---|---|---|
| Makita DHP484 drill IT-000214 | Workshop / Drawer 2 | 1 | Jonas L. · due Fri |
| Cable ties 300 mm, bag of 100 IT-000009 | Van 1 | 4 bags | Low · min 5 |
| Wood screws 5×60, box of 200 IT-000052 | Workshop / Consumables rack | 11 boxes | In stock |
| Laser level, Bosch GLL 3-80 IT-000133 | Van 2 | 1 | Available |
Sound familiar?
Consumables run dry mid-job and expensive shared tools vanish between one person and the next. The van says one thing, the shelf says another, and nobody's sure which is right until it's a problem.
Stock it, watch it, hand it over.
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Stock the van
Load fixings and consumables in the morning and scan what goes on. The count on the shelf drops by exactly what left, so the van and the store finally agree.
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A box hits its reorder point
Screws drop below the line you set and the item turns amber. You get one nudge while there's still time to restock the van.
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The impact driver moves on
Hand the shared tool to whoever needs it next; they scan and sign. When someone asks where it is, the logbook answers instead of a group chat.
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Refill to the load list
Each van has a minimum and a refill level per item. The load list says what to grab from the store to bring the van back up, and one tap records the whole load.
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Service and PAT on the tools
Yearly PAT tests on 110 V tools and inspections on ladders and harnesses are scheduled per item, with the certificate on the record.
Monday's van list, before you leave the yard.
Today lists what's under minimum on each van with Load Van 1 next to it, the tool that's overdue back, and the place that's due a count. Each row has the button that deals with it.
Today
6 things need you.
Needs you 3
Low stock 2
Worth a look 1
How it looks in ItemTally.
Folders are the real places trades and contractors keep things. Every take, return, count and move becomes a dated line with a name on it, and lines are never edited.
Your workspace
- Workshop
- Tool wall
- Drawer 2Cordless drills, drivers
- Consumables rackScrews, blades, sealant
- Van 1VehicleMin 5 bags of cable ties
- Van 2Vehicle
- Site box, Kungsgatan job
What a trade leans on.
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Tool and van tracking
Vans as locations with their own minimums, kits for the regular jobs, and a two-minute van count from the phone.
See tool tracking → -
Consumables
Reorder points on the fixings, blades and sealant that stop a job, and one shopping list across every van.
How it works → -
Equipment checkout
The good drill, the laser level and the core drill on a name, with a due date and a thumb signature.
How it works → -
Stock counts
Scan the van's label, count what's in it, and post only the differences. Counting with no signal comes with the phone apps, now in testing.
How it works →
No purchase orders, no invoices, no supplier accounts. ItemTally tells you what you've got and what's running low; you order from your merchant the way you always have. Here's exactly what we will and won't build.
The questions this crew asks.
My crew won't install another app.
They don't have to. Scanning works in the phone's browser, and anyone who borrowed a tool can return it from the link in their receipt without an account.
Screws and drills in the same system?
Yes, that's the point. Quantity stock (fasteners, consumables, sheet goods) with minimums and low-stock alerts, and unique tools (the good drill, the laser level) with custody, in one register and one scan.
Each van needs its own stock levels.
Vans are folders flagged as vehicles, each with its own minimums per item. The Monday digest says which van is short before the crew rolls; a two-minute count from the driver's seat keeps it honest.
Who had the nail gun?
The logbook answers by name. Checked out to Jonas on Tuesday, due Friday, signed with a thumb on the phone. One tap on a person shows everything on their name, so the offboarding conversation becomes a checklist.
Can we track PAT tests, warranty and service dates?
Yes. Schedule a recurring check such as a yearly PAT test on any tool, or add a "warranty until" date field. Today raises both before the date passes, alongside low stock and overdue returns.
Does it track where tools are with GPS?
No. A label records who had the tool last and where it was moved to. For live location on high-value plant, you'd add GPS or Bluetooth trackers, which ItemTally doesn't read.
What does it cost for a small firm?
A one-person outfit is free on Shelf. Up to five people editing and fifty taking tools themselves is €19/mo on Stockroom. Items and vans are never counted toward the price.
Stop finding out at the job.
Free forever for one editor and ten borrowers. No card.
Free for one editor and ten borrowers, with unlimited items. No card needed.