ItemTally changelog

ItemTally inside Claude

Wed, 21 Oct 2026 00:00:00 GMT

New: Connect Claude or ChatGPT with a sign-in. Add https://api.itemtally.com/mcp as a connector, sign in, pick a workspace and choose Read or Read and propose changes. No key to copy. The assistant acts as you, with your folder limits.
New: Cards in the chat. In Claude, lists, items, prepared changes and imports appear as cards in ItemTally's own design, with an Open in ItemTally link.
New: Changes wait for your Confirm. The assistant prepares a hand-over, return, stock change, new item or edit, and nothing happens until you press Confirm on the card. The receipt has an Undo for 24 hours.
New: Import a spreadsheet from the chat. Drop in a file and say where it goes: the columns are matched, duplicates skipped and problems flagged before anything is added.
New: Connected assistants in Settings. Settings → API and MCP lists every connection, who made it and when it was last used, with Revoke.
Better: The logbook shows how a change arrived, for example "Alex, via Claude", and a new How filter shows only what came from the app, the phone, an assistant or the API.
Better: Reports now work for members limited to certain folders: they see their folders instead of a refusal.

The scan sheet, the basket and self-service

Fri, 16 Oct 2026 00:00:00 GMT

New: The scan sheet. Scan anything and the sheet shows what it is, where it lives and who has it, with one big button for the obvious next step: Take it, Return, Take some or Count it. Modes for Basket, Return, Move to and Count sit above the camera.
New: The basket. Scan many things, then take them or hand them to someone in one go: one receipt, one signature. A kit's label fills the basket with the whole kit, and a person's QR card starts a basket for them.
New: Self-service and borrower seats. Borrowers take, return and extend for themselves, and every move is still logged. Shelf includes 10 borrowers, Stockroom 50 and Warehouse unlimited. Viewers, handovers by editors and My things links stay free on every plan.
New: My things links. Everyone gets a private link, no account needed, to see what they hold, say it's back, extend if nobody has booked it, or report a problem. A return claim waits on Today until you confirm it.
Better: Today is now an inbox: returns to confirm, problems reported, booking requests, overdue loans, low stock and counts due, each with the button that deals with it.
New: Out lists everything that's out, grouped by person, overdue first, with Return and Remind on every line.
New: The practice run. New workspaces try a take and a return with their own phone, on three practice items, before importing. Practice items are cleared by the first real import.
Better: Signatures and approval are now set per folder, and both are off until you switch them on.

Count by place, and re-import that updates

Fri, 16 Oct 2026 00:00:00 GMT

New: Every shelf and folder label now starts a count: scan it and choose Count this place, or join the count a colleague already started there.
Better: Counts start blind, so people count what's there. In a scan count, unique items you didn't scan are marked not seen; those lines never change stock on their own.
Better: Review a count line by line: accept it, ask for a recount or note a reason. Nothing changes until you post.
New: Re-import updates what you already have. Tick Update items I already have and each row is matched by code, then serial, then exact name and unit, so a spreadsheet without codes no longer creates duplicates. Quantity differences post as count lines noted with the file name, and blank cells never clear a field.

Kit returns restock only what went out

Fri, 16 Oct 2026 00:00:00 GMT

Fixed: Returning a kit now puts back exactly what that kit took out. Before, a kit with a camera and some batteries could restock batteries that never left, and a kit made only of counted stock could add stock even if it had never gone out. A return can no longer invent stock.

Honest about offline

Fri, 16 Oct 2026 00:00:00 GMT

Fixed: We went through the website and removed every line that said or implied offline works today. Scanning works in your phone's browser now. Offline scanning comes with the iPhone and Android apps, which are in testing and not yet released.
Fixed: Pricing and the files AI assistants read (llms.txt) now describe the plans as they are: editors and borrowers, with items never metered.

Your first run ends with your own list

Thu, 15 Oct 2026 00:00:00 GMT

Better: Onboarding is three short steps: name the workspace (filled in from your work email), invite teammates as free viewers if you like, then choose how to start. Bring in your list is the recommended choice.
New: The import has four clear steps: Upload, Match columns with a live preview of the items you'll get, Check with the exact list of what will be created and why any row would be skipped, and Done with View items and Print labels.
Fixed: An invitation link now brings the person into your workspace, instead of creating a new empty one.

A new look for the site and the app

Thu, 15 Oct 2026 00:00:00 GMT

Better: One design for the website and the app: Familjen Grotesk for words, IBM Plex Mono for codes and numbers, and quiet neutrals with one green.
Better: Status colours now mean one thing each, everywhere: amber is low or overdue, violet means a person has it or it's reserved, green means available.
Better: The homepage shows the real product, full size, instead of illustrations.
Better: Sign-up, onboarding and import were redesigned first, screen by screen. The rest of the app follows the same way.

Room keys, booking requests, and the door that leaves open

Sun, 19 Jul 2026 00:00:00 GMT

New: Room keys: scope a member to their folders - a teacher to their classroom, a crew lead to their van. Their register, counts, Today and phone all end there. The roles stay flat; it's a key beside the seat, not a new kind of seat.
New: Booking requests: a share link can now say "request this". An outsider - the drama club, the next department - asks for an item and a window; it lands on your Today, and one tap turns it into a real hold or declines it. You confirm every time.
New: The year-end pack: one click, one ZIP for the accountant and the insurer - the inventory report PDF, the full data takeout, and the year's burn report, together. The January-2nd file.
New: Leave with everything: close your workspace yourself - take the full takeout out first, then it deletes after a 30-day grace period you can cancel in. Your data leaves whenever you do.
New: The register's diary: a quiet, append-only log of who archived, merged, restored, set a PIN, cut a key or exported - the admin's trust surface, for admins only.
Better: Ask can act now: say "give Jonas 5 boxes of screws" in the app and it proposes the change on a confirm card - nothing happens until you press the button.
Better: The kit return check: returning a kit walks the members and asks what came back broken, flagging each in one batch. And a sanding pass - the phone lists an item's papers, the kiosk honors a scan gun's Enter, the composer shows free amounts while you reserve, and more.

Promises become hand-overs, stocktakes stop breeding twins

Sun, 19 Jul 2026 00:00:00 GMT

New: "Hand over now": today's reservation becomes the real check-out in one tap - the ledger line posts and the pencil line retires together. And a manual hand-over quietly fulfils the person's own booking, so the Schedule never shows ghost promises.
New: Re-import without fear: tick "update matching items" and your count or supplier file updates what it recognises - by code, serial, or exact name - instead of creating duplicates. Quantity changes post to the ledger as a proper stocktake; the preview tells you create-vs-update counts first.
New: Snap the receipt at the counter: the phone can attach paper - receipts, certificates - straight to an item, offline, queued like photos. The paper trail starts where the paper is.
Better: Availability answers with numbers now: "100 · 60 free" on the items list and through your connected assistant - so "can I get 40 chairs Tuesday?" gets an answer you can promise.
Better: Label day: one click prints every shelf label in the register as a single sheet run. Tape, done.

Hold 40 chairs, see the burn, and tape the kiosk to the door

Sun, 19 Jul 2026 00:00:00 GMT

New: Reserve by amount: "hold 40 chairs for Saturday" now works the way you'd hope - overlapping holds are summed against what's on hand, and a refusal tells you what's actually free. Built for venues, schools, theatres - anyone who books by the armful.
New: The burn report: what you used up and what it cost, biggest burn first - at today's prices, with that caveat printed right on the report. The question every budget owner asks, finally answered by the ledger.
New: The kiosk poster: one click prints an A4 for the door - a big QR and three instructions. Scan with any phone, pick your name, done. No app, no login, no tablet required.
Better: "Anything wrong with it?" now travels with you: the phone's check-in can flag a problem offline, and it lands on Today like every other flagged return.
Better: Small stitches: Schedule, Stock and the Archive joined the command menu, and the kiosk politely forgets who you are after a quiet minute - the next person starts fresh.

PINs at the kiosk, kits in the van, and a register that remembers what broke

Sun, 19 Jul 2026 00:00:00 GMT

New: Kiosk PINs: give a name a short PIN and the shared tablet asks for it before anyone acts on that name. Accountability for the crib, the gear cage, the prep room - still no logins.
New: Kits on the phone: hand the site box or the camera bag to someone from the van - one tap, every member queued through the same offline outbox as single items. Return custody just as fast.
New: "Anything wrong with it?" - returns can now carry a problem. The ledger line keeps the mark forever, the custody sheet shows it, and a card stays on Today until someone deals with it.
New: "Another like this": duplicate an item with everything prefilled - its own label, quantity zero until you count it. Registering a fleet stops feeling like data entry.
New: The buyer's inbox: name whoever does the buying and the shopping list lands in their mail - one click from Stock, or every Monday when something's actually under minimum. A list, never a purchase order.

Closing the loop: reminders that reach the right person, and everything leaves with you

Sun, 19 Jul 2026 00:00:00 GMT

New: Due-back reminders now reach the person who actually has the thing: one friendly note - push or mail - a couple of days before it's due. One note per hand-over, nothing to unsubscribe from.
New: Reserve a whole kit in one go: one window, one person, one honest answer. If the gimbal is already promised to Maria on Tuesday, the kit says so - by name - and nothing half-happens.
New: "What's free next Tuesday?" - an availability filter on the items list, and the same question answerable by your connected assistant. Same rule the reserve button uses, so what it shows can actually be promised.
New: The kiosk grew a tray: pile up five things, tap once - "Take all as Jonas." One confirmation, one ledger batch; if anything conflicts, nothing half-happens.
New: The full takeout: one ZIP with everything - items, the archived half, the whole movement ledger, people, folders, reservations, kits. Plain CSVs, the format that outlives every tool. Ours included.

The inventory report, count rituals, and a register that taps you on the shoulder

Sat, 18 Jul 2026 00:00:00 GMT

New: The inventory report: one click, one clean PDF - every item with its photo, serial and value, subtotals per folder, a grand total. The document your insurer or accountant actually asks for, fresh from the register.
New: Count rituals: give a folder a cadence and the register keeps the appointment - "time to count the crib" lands as a push (and in Slack, if connected) when the cadence lapses. Once per lapse, never a drumbeat; posting a count resets it.
New: Watch an item: tap the bell on something that's out or empty, and you - just you - get one note the moment it's back. Then it goes quiet.
New: The Schedule, now in your pocket: the next two weeks of reservations and due-backs on the phone, overdue on top - and Reserve straight from the item, no date-picker ceremony.
Better: Today now spots people entered twice - "Jonas Lindqvist appears 2x in People" - and points at the merge. Exact matches only; it never guesses.

The paper trail: documents, shelf labels, instant alerts and the custody sheet

Sat, 18 Jul 2026 00:00:00 GMT

New: Documents on items: the receipt, the manual, the warranty paper, the calibration certificate - attached to the item they prove. Private to your workspace, never on a public link, same fair-use storage as photos.
New: Shelf labels: print a label for a folder - a shelf, a bin, a van - and scanning it opens that folder. Label the crib once, and every scan starts in the right place.
New: Instant alerts, if you want them: a push the minute something crosses below its minimum or a due-back passes - once per episode, not a drumbeat. Slack and webhooks can subscribe to the same signals. The Monday digest stays the calm summary.
New: The custody sheet: one item's whole hand-over story - who took it, who brought it back, who signed - as a clean printable page. For the day something comes back broken.
Better: The Archive now covers everything: folders, tags and people join items - each with a Restore button, and merge notes that say where history went. Nothing is ever deleted; now all of it is browsable.

Kiosk mode, a browsable archive, and labels that find their way home

Sat, 18 Jul 2026 00:00:00 GMT

New: Kiosk mode: open one link on a shared tablet in the tool crib, gear cage or lab - anyone picks their name, takes or returns, and it lands in the ledger on their name. No per-person logins, no extra seats.
New: The Archive: nothing is ever deleted, and now you can see it. Everything archived - by hand, in bulk, or by a merge - sits in one browsable page with the note that says why, and a one-click Restore.
New: Lost & found: opt in, and a stranger who scans one of your labels sees "This belongs to your workspace" plus a message you wrote - instead of a login wall. They see your name and your message, never the item.
New: Merge duplicate people: "Jonas L." and "Jonas Lindqvist" become one - custody, history and reservations follow, nothing is deleted. The same cure duplicates got last week, now for people.
Better: The Monday digest learns names: every member can switch their own mail or push off in Settings, and admins manage who gets it. Useful for the first member shouldn't mean spam for the second.

The Schedule, counts that finish on the phone, and a cure for duplicates

Sat, 18 Jul 2026 00:00:00 GMT

New: The Schedule: fourteen days of reservations and due-backs on one page - who has what, what's promised out tomorrow, overdue pinned on top. Plain rows from your register; no calendar app required.
New: Finish the count where you counted: the phone's count walk now ends in a review screen - expected vs counted, one-tap accept per line, post from the shelf. No desk step.
New: Merge duplicates: when the same thing was entered twice, Today points it out - and Merge on the item folds history, codes, tags and quantity into one row. Nothing is deleted; old labels still scan.
New: A monthly proof your data is yours: on the 1st, every register gets an automatic CSV snapshot in Exports. Your data leaves whenever you do - now we prove it monthly.
Better: The Monday digest is learning to reach your pocket: push delivery is wired server-side and lands in the app in an upcoming release.

The load sheet goes everywhere: chat links, photos, and your assistant

Sat, 18 Jul 2026 00:00:00 GMT

New: Share the load sheet: one click mints a read-only link for the crew chat - what each van, cart or cabinet needs right now, live on every open, valid 30 days. Counts and names, never prices.
New: Ask your register the morning question: “what does Van 1 need?” now works in the ⌘K omnibox and over MCP for connected assistants - load lists and the reorder sheet, straight from the ledger.
New: Give out consumables from the phone, offline: “Give 5 boxes to Jonas” is a person, a number, done - an attributed stock-out that posts on the next sync.
Better: Load lists got photos - on the web, the printed sheet, the shared link and the phone. Crews recognise things by sight.
Better: The getting-started checklist now walks you to the stock board - a van, a cart, a cabinet; whatever your work drives around or wheels down a corridor.

Hand-overs go offline, and the ledger learns to forgive

Sat, 18 Jul 2026 00:00:00 GMT

New: Hand the drill to Jonas at the site, no signal: check-outs and check-ins now work fully offline on the phone - pick a person, tap a due date, done. It queues like everything else and posts to the ledger on the next sync.
New: My stuff, on the phone: everything on your name, due dates first, overdue in amber - and a one-tap Return that works in a basement.
New: Undo, honestly: recording a load now offers Undo right in the toast, and quantity lines in the Logbook can be reversed. Nothing is ever deleted - a reversal is its own ledger line that says what it reverses.
New: “Worth a look this week”: one quiet card on Today with plain arithmetic from your ledger - usage that doubled, stock untouched 90+ days and what it's worth, minimums that look high or low against real use. Observations only; nothing changes until you do.
Better: Print sheets: the load lists and reorder sheet print as clean pages with a dated header - for the clipboard taped to the dashboard.

The load loop: from “you're low” to “loaded, recorded”

Sat, 18 Jul 2026 00:00:00 GMT

New: Record the load: the stock board's load list now has a button. Pick where the stock comes from, confirm the quantities, and one tap posts the whole load to the ledger - “moved 6 × cable ties, Warehouse → Van 1”, every line balanced, nothing typed twice.
New: The reorder sheet: everything below minimum across every van, site and shelf, grouped into one shopping list with per-location amounts - and a CSV for whoever does the buying. No purchase orders, on purpose.
New: Suggested minimums, honestly: items you use but never set levels for now show “suggest 7–14” - two to four weeks of cover at your actual usage rate, arithmetic you can check against the ledger. Tap to fill, save to accept. Nothing is ever written for you.
New: Load lists on the phone, offline: Menu → Load lists shows what each van needs to get back to PAR, computed on the device - in a basement garage, before coffee.
Better: The Monday digest is now the morning's work order: each under-PAR location gets its load list line by line, so the mail is the loading sheet.

PAR levels, real locations, and edit-in-place

Sat, 18 Jul 2026 00:00:00 GMT

New: Items now carry a min AND a max: below min raises the alert, max is what you restock to. “4 on hand, minimum 5, load 4” - the register finally says how many to put back, not just that you're low.
New: The Stock board: every product lined up across your vans, site containers and any folder you put on it - one PAR band per product per location, “3 rolls minimum in every van” in one click, and a load list per location telling the crew exactly what to grab.
New: Folders are real places now: mark one as a vehicle or a site, write down where it is (an address, a bay, a number plate), and set how often it should be counted - the van weekly, the warehouse quarterly. Count reminders follow each folder's own rhythm.
New: The Monday digest names the location: “Van 1 is under PAR: cable ties (1/3, load 4).” Which van, what's missing, how many to load - before the crew rolls.
Better: Edit things where you see them: a pencil on every item row and a gear on every folder opens the editor right there - no more navigating away to change a minimum or rename a van.
Better: CSV import and export carry the max level too, and Sortly's “Max level” column maps automatically. Count reminders now notice stock kept in a folder's subfolders.

The web app went phone-first

Thu, 16 Jul 2026 00:00:00 GMT

New: On a phone, the web app is now a real field tool: a bottom bar with Today, Items, Logbook and a big Scan button in the middle - one tap from anywhere to the camera. The item list becomes cards you can actually read on a 6-inch screen.
New: A getting-started checklist on the dashboard walks new workspaces through the first five jobs - add an item, make a folder, add a crew member, hand something over, set an alert. It checks itself off from real data and gets out of the way.
New: Archiving an item now offers Undo, right in the toast - singles and bulk. Your movement history was never touched either way.
Better: Keyboard people: press / to search, n for a new item, ? to see every shortcut.

Ask your register, and it answers

Thu, 16 Jul 2026 00:00:00 GMT

New: Ask ItemTally: press ⌘K and ask in plain words - “what’s low in Van 1?”, “what does Sam have out?” - and the register answers from the ledger. Read-only, and it shows its working.
New: Photograph a receipt and every line becomes a draft item - you check each one, pick a folder, and only then is anything written. Faster typing, not automatic stock.
New: Assistants connected over MCP can now act, carefully: adjust stock, check out, check in. Every action previews first and only runs after you say yes, on a write-scoped key.
New: Custody-by-person, stale stock and days-of-stock-left can be saved and mailed to you every Monday, like the other reports.
Better: Kits can be edited after creation, checkouts of a kit take a due date, and van folders now show as vans on the phone too.

Launch week: the switch, the scan, and the crew

Wed, 15 Jul 2026 00:00:00 GMT

New: Switching from Sortly or BoxHero is now a guided import - mappings preset, photos fetched, and a dry-run preview before anything is written.
New: Fast Capture: photograph a label or a shelf and the item form prefills - name, serial, quantity. You confirm; the ledger is never auto-written.
New: Kits and trucks: bundle what always travels together, flag folders as vehicles, and audit a van in the yard in two minutes.
New: Possession checks: send a crew member a link, they confirm “yes, I still have these” from their phone - or dispute, which flags it for you.
New: Three register questions became reports: who has what, what hasn’t moved in 90 days, and how many days of stock are left at the current rate.
New: A first-party MCP server: connect Claude or ChatGPT to your register with an API key and ask it questions. Plus native Slack notifications.
Better: Custom fields now filter everywhere, saved views can be shared with the whole workspace, and the Monday mails respect your workspace timezone.

Scan straight into a folder

Sat, 11 Jul 2026 00:00:00 GMT

New: Open a folder, hit scan, and every code you scan drops into that folder - no scanning first and sorting later. Works fully offline; it syncs when you’re back on signal.
Better: The scanner holds focus after a successful scan, so you can rattle through a whole shelf without tapping between each one.

Due dates that actually nudge

Thu, 02 Jul 2026 00:00:00 GMT

New: When you check something out to a person, you can set a due date. Overdue items turn amber on the register and on the item’s page.
Fixed: Checking an item back in no longer left a stray custody row on the timeline. The ledger reads clean now.

Faster search, and a quieter empty state

Wed, 24 Jun 2026 00:00:00 GMT

Better: Item search is roughly 3× faster on large registers - we were re-fetching the folder tree on every keystroke. We stopped doing that.
Fixed: Archived items were sneaking into low-stock counts. They don’t anymore.
Fixed: Fixed a sign-in loop on iOS when the app had been backgrounded for several days.