The prep room knows what's out, what's low and what's due.
For lab technicians and prep-room managers in schools and universities, and small research groups who share instruments and buy their own consumables.
| Item | Location | Qty | Status |
|---|---|---|---|
| Year 10 microscopy set (15) IT-001001 | Lab S4 | 1 | Mr Berg · due 15:30 |
| Ocean Insight portable spectrometer IT-001014 | Research lab 2.14 / Shared instruments | 1 | Amira S. · due 28 Oct |
| Eppendorf Research plus 100 µl IT-001022 | Research lab 2.14 / Shared instruments | 1 | Calibration due |
| Nitrile gloves, size M, box of 100 IT-001035 | Prep room / Consumables shelf | 4 boxes | Low · min 10 |
| Pipette tips 200 µl, rack of 96 IT-001040 | Prep room / Consumables shelf | 22 racks | In stock |
Sound familiar?
Practical sets go out to classrooms on trolleys and come back short. A research student borrowed the portable spectrometer for fieldwork and nobody wrote down when. Nitrile gloves in medium run out on a Thursday, the pipettes were due calibration last term, and the certificate is in someone's inbox.
Prepare, lend, restock, calibrate.
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Prep the practical
Scan the Year 10 microscopy set kit (15 microscopes, slides, lamps) onto the trolley for room S4. It's on the teacher's name until it comes back to the prep room.
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Lend the instruments
A PhD student takes the portable spectrometer for two weeks of fieldwork. Scan, pick the student, due date, signature. They get a My things link to extend if fieldwork runs over.
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Keep the consumables up
Gloves, tips, wipes and slides each have a minimum. When one drops below, it's on the reorder sheet with how many to buy, ready for whoever raises the purchase in your finance system.
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Calibrate on time
Each pipette has a yearly calibration check. Today shows what's due this month, and the certificate is attached to the pipette it proves.
How it looks in ItemTally.
Folders are the real places teaching labs, prep rooms and small research groups keep things. Every take, return, count and move becomes a dated line with a name on it, and lines are never edited.
Your workspace
- Prep room
- Practical sets
- Instruments
- Consumables shelf
- Lab S4Room key for the S4 teacher
- Lab S5
- Research lab 2.14
- Shared instruments
- Group consumables
What does the work in a lab.
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Consumables
Minimums on gloves, tips, slides and wipes, a reorder sheet with amounts, and a burn report per month for the budget holder.
How it works → -
Maintenance dates
Yearly pipette calibration, balance checks and PAT tests per instrument, with certificates attached.
How it works → -
Equipment checkout
Instruments on a named person with a due date, and practical sets that go out and come back as one kit.
How it works → -
Stock counts
Count the consumables shelf at the end of term by scanning its shelf label, and post only the differences.
How it works →
No chemical inventory, SDS management or sample tracking. ItemTally doesn't hold hazard data, track reagent containers by lot, or manage samples, freezers and storage boxes. For those, use a lab inventory system such as Quartzy or a LIMS. ItemTally fits the equipment and general consumables around them.
The questions lab technicians ask.
Our consumables have expiry dates.
You can add an expiry date field to an item and get an alert before it passes. It's one date per item, so it suits a box of slides better than a fridge of reagent lots with different dates.
Research groups and teaching share one prep room.
Give each group its own folder and room key. A group member sees and counts their own instruments and consumables, while the technician sees everything.
Is ItemTally lab inventory management software?
For equipment and general consumables, yes. It doesn't cover chemicals, safety data sheets, reagent lots or samples, which need a dedicated lab system.
Can we track pipette calibration?
Yes. Schedule a yearly calibration check on each pipette, log each calibration with a note and attach the certificate. Today lists what's due.
Can students borrow equipment?
Hand it to any student by name. They need no account; their receipt has a My things link to see and return what they have.
What does it cost for a department?
A technician who does all the lending is free on Shelf. A team of up to five staff is €19/mo on Stockroom. Items are never counted, so a large consumables list costs nothing extra.
Put the prep room consumables on it first.
Free forever for one editor and ten borrowers. No card.
Free for one editor and ten borrowers, with unlimited items. No card needed.